Privacy policy

This Privacy Policy (“Privacy Policy”) is attached to and made a part of the Membership Terms and Conditions.

Uppercase terms used but not otherwise defined herein have the meaning in set out in the Membership Terms and Conditions.

1. General This Privacy Policy explains under what circumstances 36 Degrees North Co.(36N), an Oklahoma not for profit corporation (sometimes referred to in this Privacy Policy as “we,” “us,” or “our”) gathers information in connection with the access of the Facility and use of Services and the website located at www.36degreesnorth.co (the “Website”) by each member, guest and any other person who uses 36N’s Services or the Website (referred to in this Privacy Policy as “you” or “your”), how we use such information, and who may access that information.

2. Use is Acceptance YOUR USE OF THE SERVICES OR THE WEBSITE CONSTITUTES YOUR UNCONDITIONAL ACCEPTANCE OF THE PRACTICES DESCRIBED IN THIS PRIVACY POLICY. IF YOU DO NOT AGREE WITH AND ACCEPT ALL OF THE PRACTICES DESCRIBED IN THIS PRIVACY POLICY, DO NOT USE THE SERVICES OR THE WEBSITE AND DO NOT PROVIDE OR SUBMIT ANY IDENTIFIABLE INFORMATION VIA OR WHILE USING THE WEBSITE OR THE SERVICES.

3. Revisions This Privacy Policy may be revised by us periodically. If revised, we will provide notice to you via the email address you indicated on the Membership Portal or that we otherwise have on file. If you change your email address and do not notify us you have irrevocably waived your right to receive notice of any revisions that occur prior to you providing an updated email address. Your continued use of the Services or the Website following our notice, or attempted notice, to you of any changes in this Privacy Policy will constitute your acceptance of such modifications.

4. Consent to Collection and Use By submitting Personal Information via the Membership Portal or providing 36N with any Personal Information at or via the Website, you are thereby consenting to our use and disclosure of such Personal Information in accordance with the terms and conditions of this Privacy Policy.

5. Collection of Personal Information We will collect and store certain information about you when you populate and submit the Membership Portal Login and such information will be transported over a third party’s telecommunications network and stored on third party equipment. In addition, you may disclose or disseminate personal or business data and/or information in connection with your use of the Services while using 36N or its affiliates’ networks or equipment, which data and information will be stored or cached on 36N’s systems, computers, servers or other equipment. All of the foregoing referenced information, together with the following information is referred to herein as “Personal Information”:

  • your name
  • your address
  • your e-mail address
  • your credit card number and/or other payment account information.

6. Our Use and Sharing of Personal Information We use your Personal Information as is necessary in order to provide Services to you as a Member of 36N, including without limitation:

  • to bill you for payments owed by you;
  • for authentication and identification purposes;
  • to confirm your compliance with the Member Agreement and/or to investigate any potential breach of the Membership; and
  • to protect the networks, data, software or business interests of 36N and members.

We may also use your Personal Information to contact you with information relating to your membership account or the Services provided by 36N.

7. Other Disclosure We are committed to protecting your privacy and we will not sell or lease your Personal Information to any third party. However, in addition to using and disclosing your Personal Information in the manner described above, we may disclose the applicable and necessary portions of your Personal Information:

  • to any person, entity or organization for the purpose of connecting member to other resources for, in our judgement, the benefit of your business;
  • to financial institutions and other service providers as is reasonably necessary to verify your credit card information and to bill your credit card for any payments owed by you relating to your Membership with 36N and/or use of the Services;
  • to our service provider and agents who provide hosting services, and web and technical support providers, as is necessary or required in connection with the operation, maintenance and support of the Services and the Website;
  • to comply with any legal requirements, subpoena, discovery requests, or court orders, to defend any legal or administrative proceedings, or as we believe in good faith is necessary to comply with any laws or legal requirements;
  • as 36N believes is necessary or appropriate in an emergency situation, including without limitation, to prevent criminal activity, personal injury or property damage;
  • to the police, financial institutions or other appropriate authorities in connection with any investigation of suspected criminal or fraudulent activity by Member or any other person or entity.
  • to protect or defend our rights or property (including enforcement of our rights under the Membership); and
  • in connection with any legal proceedings relating to your use of the Services or the Website.

Except as described in this Privacy Policy, we will not disclose your Personal Information outside of 36N without your consent. We may share aggregated demographic and statistical information that is not linked in any manner to personal information and that cannot identify any individual person.

8. Use by Other Parties of Your Personal Information Your Personal Information may be accessed by any person who has access to your account log-in information (“Log-In Information”). You should carefully protect the security and integrity of your Log-In Information to guard against unauthorized access and disclosure of your Personal Information. Further, we cannot control how third parties and other users of the Website may use any information that you disclose in postings or submissions while using the Website or any part of the Services, including without limitation in your postings in chat rooms and on message boards and forums. We encourage you not to disclose or provide any personal or sensitive information while using any generally-accessible sections of the Website.

9. Security For the processing of credit card payments, our payment processor uses a Secured Socket Layer (SSL) server which encrypts your personally identifiable data prior to transmission of this information over the Internet. We have also put in place reasonable physical measures and administrative procedures to safeguard against unauthorized access of Personal Information and to help prevent the loss, misuse or alteration of Personal Information that we collect in connection with your use of the Services and the Website. However, we cannot guarantee that the security measures we implement in connection with the operation of the Website and the Services will absolutely prevent others from accessing or acquiring any of your Personal Information, including without limitation your credit card information.

10. Email Communications From time to time, we may email you information relating to other services provided by 36N, its members and/or associated organizations. You consent to the delivery of such communications by e-mail to the e-mail address that you provided in the Membership Portal or while otherwise using the Services or the Website. Email sent by 36N will include an option to unsubscribe from future emails, excluding emails regarding your membership account.

11. Technological Measures In addition to the Personal Information you provide to us, we may also collect certain, anonymous information as you access and navigate the Website. When you visit the Website, we send one or more cookies- a small file containing a string of characters – to your computer or other device that uniquely identifies your browser. We use cookies to improve the quality of our service, including analyzing the data for storing user preferences and tracking user trends. We may set one or more cookies in your browser when you visit the Website. Cookies are required to use the Services and you may be required to log-in to your account after a certain period of time has elapsed to protect against others accidentally accessing your account information. In addition, when you access the Website, our servers automatically record information that your browser sends. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser. We use these technological tools to collect information to have a better understanding of how people use the Services and the Website, to analyze data for trends and statistics, to help diagnose problems with our servers, to enhance the Services, and to enhance and tailor members’ experiences using the Services and the Website. The information collected is not personally identifiable and we do not link this information to any personally identifiable data.

12. Use of Third Party Websites The Website may contain links to other websites that are owned or operated by third parties that are unrelated to 36N. Once you have clicked on a link or button activator connecting you to such third-party website, you will leave the Website and be taken to a website that we do not control. THIS PRIVACY POLICY DOES NOT APPLY TO ANY PERSONAL INFORMATION COLLECTED ON ANY THIRD PARTY WEBSITE. We suggest that you read the privacy statement of the third-party website before providing any personally identifiable data on that website. We are not responsible for any use by any person or entity of any information that you may provide while accessing or using any third-party website.

13. Accessing and Changing Personal Information You may access your membership account and amend your Personal Information contained therein at any time. In addition, you have the right to contact us at any time to: (a) ANYTIME AFTER MEMBERSHIP EXPIRES WE CAN REMOVE YOUR PERSONAL INFORMATION FROM OUR DATABASE. You can update and modify your Personal Information relating to your membership account. Please use the contact information provided below. Such request may require us to terminate your membership in 36N. If any such Personal Information is removed from our servers or computer networks, any third party who had access to such Personal Information prior to its removal may have retained some or all of such Personal Information. We are not responsible for the retention or use by third parties of any of your Personal Information at any time, including following its removal from our servers or computer networks.

14. Children’s Privacy The Website and the Services are designed and intended for use only by individuals who are at least eighteen (18) years old. We are committed to protecting the privacy of children and we do not collect any personally identifiable information from children we actually know are under the age of 18. To ensure compliance with the Children’s Online Privacy Protection Act (COPPA), we will not intentionally or knowingly collect any personal information from any individual who is not at least eighteen (18) years old.

15. Consent to Use Likeness I understand that when at the Facility I or my employees may be photographed, filmed, interviewed or otherwise for commercial purposes, or my likeness or voice or that of my employees may be in the background of an interview or other publicity coverage. I hereby release any claim I may have with respects to such publicity coverage and grant and convey to 36N all right, title and interest in and to any and all photographs, images, video, audio recording or likeness of me or my employees associated use of the Facility and I agree that 36N may use such photographs, images, audio recordings or likenesses in connection with publicity.

16. Contacting 36N To contact us with any questions, please send an e-mail to [email protected], and we will work to ensure your inquiry is passed on to and answered by the appropriate person in a timely manner. Please be aware that e-mail you send us is not necessarily secure against interception. If your communication pertains to sensitive information then you should contact us in person or via regular mail or telephone. If you have any questions about this Privacy Policy or the practices of 36N, you can contact us at [email protected] or at (918) 884-3550.